By-Laws of WCFK

We Care for Kids Council ByLaws
effective October 1, 2016


Article I- Name


Section 1
The name of the organization shall be the We Care for Kids Council, hereinafter referred to as the WCFK Council.

Article II- Purpose


Section 1-
Purpose
The WCFK Council is established as a representative assembly from local health and human services agencies, schools and educational institutions, community organizations, and volunteers.
The WCFK Council is established as an organization focused on the prevention of child abuse and neglect with the intention of being informed in areas related to quality and availability of services for families and children in Montcalm County.
The WCFK Council is further charged with the responsibility of increasing public awareness to maximize resources and improve and expand the availability, quality, scope and, continuity of services for children, caregivers, parents, and families through county wide planning and education, as well as supporting prevention programs targeted towards children and family support services.


Section 2-
Non-Profit Status
The WCFK Council is recognized as a non-profit 501 (c) (3) charitable organization per Federal tax law. All assets are pledged for charitable purposes. The WCFK Council shall continue as a non-profit entity in perpetuity.

Article III- Governance and Structure


Section 1- Governance
The WCFK Council will be governed by a Board of Directors. The purpose of the Board of Directors is to oversee the functions of the WCFK Council.


Section 2-
Board Of Directors
As mandated by the State of Michigan and the Children’s Trust Fund (CTF), there shall be a minimum of eight (8) representatives on the Board of Directors. These eight will include a representative from each of the following local agencies: department of health and human services, department of public health, department of mental health, county probate court, office of the prosecuting attorney, local law enforcement agency, local school district, and any number of private local agencies that provide treatment or prevention services for abused and neglected children and/or their parents or guardians. These representatives are appointed by their respective agencies and approved by the WCFK Council at its annual business meeting held in September.


The responsibilities of the Board of Directors include, but are not limited to, determining and monitoring the organization’s mission statement and program objectives; ensuring effective planning; determining and monitoring programs and services; ensuring that adequate financial and other resources are secured and managed; ensuring the external perception of management quality and credibility; establishing board policies relating to governance, management, administration, or program operations; and ensuring compliance with legal and ethical responsibilities.


The Board of Directors may elect to contract the services of an Executive Director. The Executive Director will perform duties on behalf of, and as indicated by, the WCFK Council and will serve as an ex-officio member of the Board of Directors.


Any grievance submitted to the WCFK Council must be presented in writing to the Board of Directors. Upon receiving such notice, the Board of Directors will consider the grievance and respond within 30 days.


Section 3-
Executive Committee
The purpose of the Executive Committee is to manage the day-to-day business of the organization. The Executive Committee is composed of four (4) voting members: Chairperson, Vice-Chairperson, Treasurer, and either the immediate past chair or one appointed member from the Board of Directors. The Executive Director will serve on this committee in an advisory role and ex-officio capacity. Executive Committee vacancies may be appointed by the Board Chairperson.


Section 4-
Election of Officers
The elected officers are the Chairperson, Vice-Chairperson, and Treasurer. Officers serve on, and are annually elected by, the Board of Directors. Officers assume their positions in October following the elections held in September.

The Membership Committee is responsible to present a slate of officers at the August meeting prior to the election held in September.


Section 5- Membership
The WCFK Council is a membership organization. Agency representatives or individuals interested in serving on the WCFK Council may submit a request to the Executive Committee for consideration. A criminal background check may be required. Board members will submit a membership agreement annually.


Agency representatives or individuals interested in the mission of the WCFK Council who wish to be involved and supportive in some capacity or volunteer for any events, activities, or functions may be required to have a criminal background check prior to performance of any duties or services or appearance at any events, activities, or functions sponsored by the WCFK Council.


Section 6-
Meetings
The Board of Directors shall meet monthly at a regular date and time, unless otherwise announced. Special meetings may be called by the Executive Committee or the Board of Directors and membership will be notified. Regular and/or special meetings may be rescheduled and those affected will be notified.


The Executive Committee shall meet monthly at a regular date and time and as deemed necessary to carry out its responsibilities.


The quorum for a Board of Directors meeting shall consist of those members present at each meeting.


The September meeting is designated as the annual business meeting of the organization.


Section 7-
Vacancies
Vacancies occurring on the Executive Committee or in committee chair positions will be filled by appointment from the Chairperson until the next election.


Section 8-
Fiscal Year
The Fiscal Year of the organization shall begin October 1 and end September 30.

Article IV- Duties of Officers


Section 1- Chairperson
The Chairperson will preside at board meetings, events, and functions and will serve as the spokesperson for the organization. The Chairperson will appoint Committee Chairs and may serve in an ex-officio capacity for these committees. The Chairperson will communicate with the Executive Director, Executive Committee, and Board of Directors in an open manner which allows best avenue to facilitate the business of the organization.


Section 2-
Vice- Chairperson
The Vice-Chairperson shall, in the absence of the Chairperson, assume the duties of the Chair. The Vice-Chairperson shall be responsible to record board and executive committee meeting minutes.


Section 3-
Treasurer

The Treasurer shall process and account for all funds and assets of the WCFK Council. The Treasurer, or designee, shall present a financial report at all regular monthly meetings. The Treasurer will complete financial records and reports as required by funding sources and regulatory agencies. The Treasurer, with approval of the Executive Committee, may appoint a Deputy Treasurer to act on his/her behalf.



Section 4 –
Past-Chairperson
The Treasurer shall process and account for all funds and assets of the WCFK Council. The Treasurer, or designee, shall present a financial report at all regular monthly meetings. The Treasurer will complete financial records and reports as required by funding sources and regulatory agencies. The Treasurer, with approval of the Executive Committee, may appoint a Deputy Treasurer to act on his/her behalf.


The Past-Chairperson will be responsible for presiding over meetings in the absence of their Chairperson. The Past-Chairperson will also provide advice, guidance, and direction as needed or requested by the members of the council.

Article V - Committees


Section 1- Description of Committees
Annually, at the October meeting, the Chairperson will appoint committee chairs for the operational committees named in Article V Section 2.


Special and ad-hoc committees, which include those for bylaws and special events, shall be appointed as needed by the Chairperson at the direction of the Executive Committee or Board of Directors.


Section 2- Operational Committees
Operational Committees are concerning the management of business and other organizational items of the WCFK Council.


Executive Committee: This committee is responsible for the oversight of executive functions, finance, and fundraising. The Executive Committee is composed of four (4) voting members: Chairperson, Vice-Chairperson, Treasurer, and one appointed member from the Board of Directors. The Executive Director will serve on this committee in an advisory role and ex-officio capacity. This committee will be chaired by the WCFK Council Board Chairperson.


The duty and responsibility of this committee is to guide the purpose and policy of the organization and serve in a supervisory capacity over the Executive Director. This committee is responsible for the review of budget and financial statements as presented by the Treasurer and to direct and oversee all fundraising activities of the WCFK Council.


Membership Committee: This committee is Chaired by the Executive Director and will consist of at least two board members. This committee is responsible for maintaining a proper balance of membership as indicated in the bylaws. In addition, this committee is responsible to identify or provide training, projects, activities, or other opportunities for the purpose of membership development and retention. On an annual basis, this committee shall present a slate of officers at the August meeting for voting approval in September.


Education Committee: This committee shall consist of an appointed Chairperson, the Executive Director, and at least two other board members. This committee is responsible
for the recommendation and review of professional development opportunities, training programs, and community events which provide awareness and education related to the prevention of child abuse and neglect. In this scope, this committee will also consider partnerships with agencies and organizations to increase the awareness of, and the access to, services and resources available in Montcalm County that support the well-being of children and families.


Legislative Committee: This committee shall consist of the chairperson and two other board members. They are responsible to represent the WCFK Council at local and state legislative functions and speak on its behalf. They serve as a legislative liaison to the WCFK Council and provide review of legislative proposals being considered at the local, state, and federal levels related to the mission and activities of the WCFK Council and the prevention of child abuse and neglect.


Article VI- Amendments and Parliamentary Authority


Section 1-
Amendments to the Bylaws
These bylaws may be amended by prior notification and written disclosure of proposed changes at least thirty (30) days before voting on proposed revisions. Proposed amendments shall be voted on at any regular or special meeting of the WCFK Council needing a simple majority of members present in favor to adopt.

Section 2- Parliamentary Authority
Where appropriate, and when necessary, the WCFK Council will abide by Robert’s Rules of Order.


Article VII- Dissolution


Section 1- Dissolution
In the event that it is necessary to dissolve the WCFK Council for any reason, all assets, real property, business/personal property, shall revert to the benefit of qualified local government agencies, appropriate non-profit organizations, or the affiliate CTF organization. The distribution of assets will be determined by a majority vote of the WCFK Council membership who will be advised of the dissolution with at least thirty days prior written notice.